On Tuesday night, 4/8, starting at 7:00 PM, the Colstrip City Council will meet in regular session at City Hall.
The main business on the agenda will be:
- Public Hearing/Wastewater Preliminary Engineering Report
- Resolution No. 2014-R09/Health Insurance Benefit for Mayor
- Additional Public Works Department Employee
- Resolution No. 2014-R10/Budget Transfers
- Fireworks Purchase
- Concrete Pad at New City Shop
- Anthracite Purchase for Water Treatment Plant
- Resolution No. 2014-R11/Safety & Health Program
The meeting will begin promptly at 7:00 PM. All are welcome to attend. Comments and questions are welcome during specified times of the meeting.
Public Hearing/Wastewater Preliminary Engineering Report
A public hearing for “the purpose of obtaining public comments regarding the ongoing Wastewater Preliminary Engineering Report project.” During the hearing, the City’s engineer consultant, KLJ of Billings, will: provide an overview of the report and project, highlight the problems with the wastewater system used by the City, summarizes the recommended solutions and financing options. The system is organized into two components: collection and treatment. KLJ will provide seven (7) proposals to fix the collection system with costs ranging from $105,000-$372,000. KLJ will also recommend eight (8) solutions to fix the transmission system with costs ranging from $34,000-$1.5 million.
Resolution No. 2014-R09/Health Insurance Benefit for Mayor
This resolution is a follow up to the previous Council meeting and a recent Personnel Committee recommendation. The committee recommended the Council allow the Mayor “to be eligible for the payment of the individual Madison Plan Single Coverage premium available to (sic) the City’s health insurance provider, MMIA” and advised that there is enough funds in the Mayor’s budget to pay the premium. They also noted that the cost to continue of the benefit into future budget years should be addressed in the upcoming budget year.
Additional Public Works Department Employee
The Public Works Committee met on Wednesday, April 2, 2014 to consider the request to create one more employee position within the Public Works Department. The committee recommended that the Council approve one additional Union position within the Public Works Department. Mayor Hanser also stated in a memo to the Council, “it is anticipated that the City would have two (2) Senior Operator Positions; two (2) Utility/Maintenance 1 Positions; one (1) Solid Water Position; one (1) Lead Operator Position.” Public Works Directory Bryan Swan wrote in a memo to the Council that, “the hiring of an additional employee would be a first step toward that goal” of starting up new and improving current department programs.
On a related note, the Mayor also requested in a memo written to the Council that the Council would consider creating a position of assistant to the Public Works director in the future.
Resolution No. 2014-R10/Budget Transfers
This is a standard resolution that if passed would authorize the City to transfer various funds from one budget appropriation to another. New money will not be added to the current budget, but merely moved to another account within the current budget.
The Colstrip Volunteer Fire Department will request permission to purchase fireworks for Colstrip Days celebration for the quoted amount of $7,378.50 from Big Sky Fireworks in Helena, MT. This is an annual request and planned for in the annual budget.
Concrete Pad at New City Shop
When the new city shop was designed, a 1317 sq/ft concrete pad located in the front of the building was included. However, this was taken out of the original design “to bring the bid price down”. The Public Works Director now wants the concrete pad to be constructed. It will “be used for parking and for a vehicle wash-down area” and :serve to protect shop foundation integrity by providing drainage away from the building”. The shop building project came in under budget and the new concrete pad can be paid for from the shop building fund. The total bid amount from Total Asphalt Repair is $10,410.50.
Anthracite Purchase for Water Treatment Plant
Anthracite coal is one of the three main components used in the water filters at the Water Treatment Plant; the other two being garnet sand and gravel. The anthracite coal layer of the filter system is “at least 12 inches low in all 4 filters” and has not been re-added “for some time”. In order to bring the anthracite layer back to an efficient layer, at least 1500 cubic feet is needed. The Public Works Director solicited two bids from both suppliers the City has used in the past and received a bid from only one. The supplier. Brentag, offered a bid for a total of $27,662.50.
Resolution No. 2014-R11/Safety & Health Program
The City utilizes an employee focused safety and health program with the goal of reducing “the number of job-related fatalities, illnesses, and injuries” and “applies to hazards covered by the Montana Safety Culture Act, General Duty Clause and by OSHA standards”. The Council will discuss and possibly update the current health and safety program policies and procedures.
Note: All citations and quotes were taken from public documents provided by the office of Colstrip City Clerk.